2005-04-28: Spring 2005

Minutes for Spring 2005 SSRIC Meeting

Friday, April 29 at CSU Fresno

Members present:
Jim Ross (Bakersfield—for student
conference only), Lori Weber (Chico),
Nan Chico (EastBay),
Ed Nelson (Fresno), Steve class=SpellE>Stambough (Fullerton),

Jae Emenhiser (Humboldt),
Gene Turner (Northridge), Jennifer Dyer-Seymour (Monterey
Bay
), John Korey (Pomona),
Ted Lascher (Sacramento &
scribe), Kathy Naff (San
Francisco
), Rich Taketa (San Jose),
Dick Shaffer (Cal Poly SLO)

Also attending: Andrew Roderick, San
Francisco
; Glenda Morgan ,
Chancellor’s Office

Chair Rich Taketa called the meeting to order at about Hour="9" Minute="15">9:15 a.m.

style='mso-list:Ignore'>1.     
Winter 2005
Minutes
. John Korey recommended a
small change to the draft minutes of the prior meeting to clarify the wording
of prior Council action to change the by-laws.
That action was aimed at removing the ambiguity
about what constitutes a “majority.”
John’s language read as follows: “Where the terms ‘majority of the
council members’ or ‘majority of the members’ appear in the by-laws, it shall
be interpreted to mean a majority of campuses that have appointed
representatives to the council.” The
council accepted this language and subsequently approved the minutes with the
change.

style='mso-list:Ignore'>2.     
Ed Nelson
Nominated for Award
. Rich indicated
that Gene Turner, John Korey, and he had nominated Ed Nelson for the “Flanagan
Award” for service to the ICPSR. The
council expressed its strong support for Ed’s nomination.

style='mso-list:Ignore'>3.     

Student Research
Conference
. Many on the council
indicated that they were very pleased by the number and quality of
presentations at the prior day’s student research conference at CSU
Fresno. The number of presentation was
up sharply over what it had been at some recent conferences. style='mso-spacerun:yes'> There were 31 papers accepted for
presentation and 30 actual presentations.
Ed indicated that the idea of linking the SSRIC Conference to the
system’s student research conference seemed to have worked well: six people class=GramE>were scheduled to present papers at the system’s conference
in Sacramento on Friday and
Saturday. There was consensus that next
year we should again try to make it easy for students to present papers at both
conferences. There was
also consensus in support of a number of suggestions to further improve the
conferences in the future, including the following: a) including presenters
e-mail addresses on the program; b) allowing papers to be posted on a Web site,
if possible; and c) being more clear that the awards are based on the style='mso-bidi-font-style:normal'>written product rather than the oral
presentation.

style='mso-list:Ignore'>4.     
2005-06 Council
Meeting Dates and Locations
. The
fall 2005 meeting will be at Fullerton
in October. The exact date is pending
while Steve discusses the specifics with others at his campus. style='mso-spacerun:yes'> The winter 2006 meeting will be at “Fresno
East” (i.e., Tenaya Lodge near Yosemite)
on February 10-11. Consistent with the
point about linking the two student research conferences, the group decided to
hold the spring 2005 meeting at Northridge on May 4 and 5, since the system’s
student research conference is already set for May 5 and 6 at nearby Channel Islands.

style='mso-list:Ignore'>5.     
ICPSR Official
Representatives Meeting
. Rich
reviewed the eligibility list for supporting attendance at the ICPSR Official
Representatives meeting at Ann Arbor class=GramE> on October 20-23. style='mso-spacerun:yes'> It appears that we will be able to support
sending five of our representatives to the meeting.

style='mso-list:Ignore'>6.     
ICPSR Summer
Program
. One CSU faculty member, class=SpellE>Dingkun Ge of the College
of Business Administration
at SFSU,
and two MontereyBay

students applied for support for the ICPSR summer program in Ann
Arbor
. The
group discussed priorities for allocating the funds, and reaffirmed the
position that faculty should be given priority since their enhanced training is
more likely to bring long-term benefits to the system. style='mso-spacerun:yes'> The council took action to fund Professor class=SpellE>Ge and provide any remaining funds to the two students.

style='mso-list:Ignore'>7.     
SIMI. style='mso-spacerun:yes'> Ed indicated that SIMI is likely to continue
in its present form. Additionally, he indicated
that ICPSR is holding a contest for the best instructional module. style='mso-spacerun:yes'> The winner receives a fee trip to Ann
Arbor
for the OR meeting, a $500 stipend, a reduction
of $500 for ICPSR membership fees at the winner’s institution, and the
opportunity to present the module at the OR meeting on Saturday morning. style='mso-spacerun:yes'> Send submissions to Dieter Burrell, ICPSR,

P.O.
Box 1248
, Ann Arbor, MI

48106-1248,
(734)647-5000, dburrell@icpsr.mich.edu.

style='mso-list:Ignore'>8.     
ICPSR Fee
Increases
. Rich indicated that ICPSR
had approved a new fee structure for member institutions. style='mso-spacerun:yes'> The new structure will result in short run
fee increases for federations such as ours.

Rich indicated that the first year hit would be about $8,000, but that
in the longer run fees would not be much higher than they are currently. style='mso-spacerun:yes'> An effort is underway to have ICPSR reduce
the short-term impact of the sharp fee increase.

style='mso-list:Ignore'>9.     
Workshops. style='mso-spacerun:yes'> This past year SSRIC members have held
workshops on accessing the data bases and other topics at Stanislaus, San
Jose
, Bakersfield,

Pomona, and Monterey
Bay
. style='mso-spacerun:yes'> A workshops at Northridge
will be coming soon. The workshops are
quite cheap since the participants seem to be willing to hitchhike, sleep at
the side of the road, and eat gruel (well, maybe not the latter). style='mso-spacerun:yes'> Ted committed to helping to arrange for a
workshop in Sacramento in the
fall. Lori indicated that she also would
likely attend and would try to bring Chico

colleagues as well to the Sacramento
meeting. Fullerton
also wants to be included in the fall and San Francisco
wants to be added in the spring.

style='mso-list:Ignore'>10.  style='mso-spacerun:yes'> Campuses
without SSRIC Representatives
. There
was some general discussion of the need to redouble our efforts to have
campuses without representatives (notably, Long Beach)
appoint them.

style='mso-list:Ignore'>11.  style='mso-bidi-font-weight:normal'>Proposed SSRIC-SSDB Budget. style='mso-spacerun:yes'> Rich presented tables summarizing trends in
data base subscriptions, trends in revenues and expenses, and estimated
revenues and expenses for the coming fiscal year. style='mso-spacerun:yes'> The tables indicated that we should end the
fiscal year with about a $15,000 surplus.

After much discussion of alternatives for dealing with the surplus, the
council approved John Korey’s motion to provide a discount on 2005-06 fees to
those campuses who subscribed in 2004-05.
The group also expressed support for John’s suggestion that the council
reconsider the fee structure during the next academic year, since the present
four-tiered system may lead to inequities.

style='mso-list:Ignore'>12.  style='mso-bidi-font-weight:normal'>Non-Subscribing Campuses. style='mso-spacerun:yes'> Concern was expressed
about the fact that some campuses were still not paying SSDB subscription
fees. Much of the concern related to the
potential for other campuses to “opt out” if they realized that they could gain
access to ICPSR direct and other services without paying for them. style='mso-spacerun:yes'> The council unanimously approved a motion to
recommend that data base access be terminated for
non-subscribing campuses at the end of the fiscal year, pending another
reminder that such an action would be forthcoming. style='mso-spacerun:yes'> The council also agreed that Rich, as SSRIC
chair, should contact OR’s, deans, and perhaps provosts at non-subscribing
campuses emphasizing the benefits of membership while warning of the potential
for loss of access.

style='mso-list:Ignore'>13.  style='mso-bidi-font-weight:normal'>California style='mso-bidi-font-weight:normal'> Social Survey. style='mso-spacerun:yes'> Ted indicated that the participants in a
working group to develop a CSS proposal had made some progress toward a draft,
but had been unable to complete it.
Because he does not have time to continue to be involved in the project,
Lori will take over the lead role early in the summer, with the goal of
presenting a draft to the council in the fall.
There was strong agreement that the working group should include someone
with experience administering a large survey research effort. style='mso-spacerun:yes'>

style='mso-list:Ignore'>14.  style='mso-bidi-font-weight:normal'>SSRIC Web Site at SFSU. style='mso-spacerun:yes'> Andrew gave an update on the work he and his
colleagues had been doing on the new SSRIC Web site, and presented mock-up Web
pages. He summarized what the Web
designers were trying to emphasize with the pages. style='mso-spacerun:yes'> He also indicated that the council class=GramE>would be solicited for more specific feedback in the near
future.

style='mso-list:Ignore'>15.  style='mso-bidi-font-weight:normal'>SPSS and SAS. style='mso-spacerun:yes'> Glenda indicated that the Chancellor’s Office
would be renewing contracts for campus access to both the SPSS and SAS
statistical packages for the coming fiscal year. style='mso-spacerun:yes'> The costs for the programs were due to rise
by about 10%, with the increases to be passed on to
the campuses. The CO will also be
renewing the contract for Mini-Tab.

style='mso-list:Ignore'>16.  style='mso-bidi-font-weight:normal'>Meetings with Deans. style='mso-spacerun:yes'> After a discussion of meetings held this past
year, support was expressed for trying to get on the
agenda for a CSU system deans meeting to discuss the work of the SSRIC, access
to the data bases, etc. Andrew and
Glenda indicated that they would help to get us on the deans’ agenda. style='mso-spacerun:yes'>

style='mso-list:Ignore'>17.  style='mso-bidi-font-weight:normal'>Thanks for the Great Work! style='mso-spacerun:yes'> By acclamation, the council thanked Rich for
his leadership during a challenging, transition year as the council moved away
from the old SSDBA system. Rich also
thanked John and Ed for their work on the executive committee. style='mso-spacerun:yes'>

The meeting was adjourned at about
1:30 p.m.

Recorded by Ted Lascher