2001-10-05: Fall 2001

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CSU Social Science
Research and Instructional Council


align=center>

 


Minutes of the
Meeting of
October 5,
2001

align=center>Humboldt
State
University


 


Present: style="mso-spacerun: yes">  Ted Anagnoson (Los Angeles), Elliott
Barkan (Santa Barbara), Chris Bettinger (San Francisco), Nan Chico (Hayward),
Bob Christie (Dominguez Hills), Don Dixon (Sonoma), Jon Ebling (Chico), JeDon
Emenhiser (Humboldt), Jim Gerber (San Diego), Phil Gianos (Fullerton), Frank
Gossette (Long Beach), Bruce Haston (guest), Tony Hernandez (SSDBA), John Korey
(Pomona), Randy MacIntosh (Sacramento), David McCuan (Maritime Academy), Ed
Nelson (Fresno), Jim Ross (Bakersfield), Dick Shaffer (San Luis Obispo), Rich
Takata (San Jose).


 


Agenda


 


1.  Old business
and announcement of conference call and meeting agenda


  • New
    members introduced
  • Ed
    Nelson updated the group on developments in the Teaching Resource Directory.
  • style="mso-list: l5 level1 lfo4; tab-stops: list .5in">Representatives class=GramE>were alerted that two conference calls with Richard Serpe,
    and Gerald Hanley and Mike McLean concerning the future of CSU funding of
    social science databases would be primary focus of meeting.
  • style="mso-list: l5 level1 lfo4; tab-stops: list .5in">Spring 2001 minutes
    approved.

 


2.  Changes in
ICPSR


style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l4 level1 lfo6; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       

John Korey reported that ICPSR Direct is up and
functioning.  ICPSR Direct allows
individual access to the complete online ICPSR holdings, thus doing away with
the need for federations and controlled access. style="mso-spacerun: yes">  Fees for ICPSR Direct class=GramE>are still being worked out. style="mso-spacerun: yes">  More will be
known
after the upcoming OR meeting and discussed at the Spring 2002
SSRIC meeting.


style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l4 level1 lfo6; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
ICPSR Direct is coinciding with the CSU
Chancellor’s office reconsideration of centralized funding of social science
(and other) databases.

style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l4 level1 lfo6; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
John Korey, Jim Gerber, and Ed Nelson all
suggested that data on use rates of ICPSR data among CSU faculty need to class=GramE>be gathered to make compelling argument for continued
funding.

style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l4 level1 lfo6; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
Responding to a question from Frank Gossette,
Tony Hernandez updated the group on database costs: style="mso-spacerun: yes">  ICPSR – $81,415; Field – $52,000; Roper
– $6,250.

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A discussion of the database costs and the merits
of ICPSR Direct ensued.

 


3.  ICPSR
Workshops


style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l14 level1 lfo7; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
We regularly pay for 5 airfares for faculty (and
sometime graduate students) to attend ICPRS workshops. style="mso-spacerun: yes">  The priority list for funding in 2003 is
as follows [note: this list is amended from a similar list actually discussed at
the meeting]:

San
Jose


San
Bernardino
style="FONT-FAMILY: 'Arial Unicode MS'; mso-bidi-font-size: 12.0pt; mso-fareast-language: EN-US">


style="MARGIN-LEFT: 0.75in">Bakersfield

Humboldt
San Diego
San
Francisco
Los Angeles
Sonoma
SLO
Pomona
Fullerton
Long
Beach
Sacramento
Northridge
Hayward
Chico class=GramE>  
Stanislaus
Monterey Bay
San Marcos

Dominguez Hills
Maritime Academy
Channel
Islands

Fresno 

 


4.  Thirtieth
anniversary celebration


style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l14 level1 lfo7; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
The SSRIC meeting in April will be the
30th anniversary of the SSRIC. 
A general consensus moved to mark the occasion with a special
dinner.  Ed Nelson suggested
inviting former SSRIC representatives. 
Ideas for speakers were discussed.

 


5.  Winter
meeting, February 8 and 9


style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l14 level1 lfo7; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
Jim Ross announced that he would bring five
laptop computers and appropriate wireless hardware to the meeting.

style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l14 level1 lfo7; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
Various ideas for workshops including one on
Census data were discussed.

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Discussion segued to the student research
competition in May.  Flyers with the
details of deadlines and award values will be
distributed
shortly.  (Ed
Nelson’s email list for the group was distributed for
correction.)  Ideas for speakers
were also discussed.


 

6.  Field
Institute update


style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l8 level1 lfo9; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
The SSRIC website will be
updated
to reflect the latest RFP from Field.

style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l8 level1 lfo9; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
There has been confusion in the past about the
difference between the Faculty Fellowship and the Question Credits. style="mso-spacerun: yes">  The RFP has been
modified
to clarify that candidates can apply for either award. style="mso-spacerun: yes">  The new RFP will be
distributed
shortly.

 


7. 
Academic
Information
Resource
Center


style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo10; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
Ed Nelson updated the group on recent changes in
AIRC which was rocked by recent deaths. style="mso-spacerun: yes">  Gerald Hanley and Mike McLean are
attending the Sacramento meeting of
AIRC.  A discussion of how AIRC and
COLD are linked ensued. style="mso-spacerun: yes">  (COLD will make a recommendation for
database funding to Hanley who will make the formal decision.)

 


8.  Social
Science Database Archive


style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo10; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
Tony Hernandez gave an overview of the SSDBA and
the databases it manages.  SSDBA
manages three databases – ICPSR, Field, and Roper. style="mso-spacerun: yes">  The annual cost of ICPSR is $81,485,
Field is $52,000, and Roper is $6,250. 
These subscriptions are paid by the Chancellor’s
office.  The SSDBA class=GramE>is funded by campus subscriptions. style="mso-spacerun: yes">  Currently 17 campuses subscribe to the
SSDBA.  Each campus’ subscription
cost is based on campus enrollment. style="mso-spacerun: yes">  Current funding for SSDBA is $157,000
per annum.  This money funds
somewhat over two full-time positions. 

SSDBA has recently moved to a SQL database, which should make searching
and data retrieval easier.  The
physical site is located on one server running on a Solaris (unix)
platform.  The server has 218 GB
available with 40 GB available in a separate FTP site. style="mso-spacerun: yes">  Over 1500 studies currently reside
online.  This, however, is only a
fraction of the total studies available on CD-rom or other media at the SSDBA
office.

style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo10; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
Various questions about usage class=GramE>were raised. 
Tony Hernandez will present a web analysis of hits and get a report from
the ICPSR for 2000-2001 downloads and such.

style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo10; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
SSDBA is moving in the direction of making data
more accessible for teaching.  SDA
datasets, which can be easily analyzed online, are one way of accomplishing
this.  The American Election
Studies, General Social Survey, Field polls and other studies are now available
in SDA format.  Some Census data may
also soon be available.  A
discussion of SDA ensued.

style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo10; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
Don Dixon raised the question of how SSDBA would
justify its role given changes in ICPSR and other data sources. style="mso-spacerun: yes">  A discussion about the myriad helpful
functions of SSDBA ensued.  Elliot
Barkan reported that the Chancellor’s office seems to be saying that the archive
function of SSDBA is no longer enough justification for continued funding. style="mso-spacerun: yes">  We need to make it clear why campuses
should continue to fund SSDBA (which is separate from the issue of the CSU
subscribing to the ICPSR).

style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo10; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
A general discussion about the role of SSDBA, the
value of the database subscriptions, and the approach to COLD ensued. style="mso-spacerun: yes">  Consensus emerged that SSDBA and the
subscriptions were two separate issues but that they were linked by virtue of
SSDBA’s role in making data usable. 
Discussion terminated when the conference call with Richard Serpe came
through.

 


9.  Conference
call with Richard Serpe


style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l10 level1 lfo12; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
Elliot Barkan briefed Richard Serpe on the
above.  Serpe advised that the
strongest argument to the Chancellor’s office would be to (1) stress that these
databases are an essential part of information competence to students and (2)
that the SSDBA is essential to making the data accessible and usable by the
broadest spectrum of students.

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After the conference call, the group discussed
the format for the next conference call with Gerald Hanley and Mike McLean.

 


10.  Conference
call with Gerald Hanley and Mike McLean


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Introductions

style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo14; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
Elliot Barkan gave an overview of the history of
SSRIC and the battle to continue funding of social science databases. style="mso-spacerun: yes">  He emphasized the importance of ICPSR
and the key role these datasets have in creating information competence
throughout the CSU.

style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo14; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
Hanley stated that the justifications given by
Barkan were compelling.  He reported
that his conversation with COLD indicate that the librarians are worried about
supporting the use of these databases. 
A subcommittee of COLD (Carl Bangston, Barbara Butler, and Tamara
Trujillo) will meet with SSRIC and discuss these issues. style="mso-spacerun: yes">  Hanley expects that SSRIC will be asked
to present to COLD and to EAR before their April meeting.

style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo14; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
A discussion of the unique nature of social
science datasets and the problem of making them readily accessible to the
general student population ensued. 
Hanley emphasized that librarians must understand the utility of this
data if they are to include it for funding. style="mso-spacerun: yes">  Hanley then outlined the structure of
the electronic core collection and PHAROS.

 


width=137 height=55 src="m01-021_files/image001.gif" v:shapes="_x0000_s1031"> width=12 height=51 src="m01-021_files/image002.gif" v:shapes="_x0000_s1030"> width=124 height=55 src="m01-021_files/image003.gif" v:shapes="_x0000_s1029"> style="mso-tab-count: 5">                                                           
PHAROS


 


 


Union catalog style="mso-tab-count: 3">                          
Resource sharing style="mso-tab-count: 2">                     
Unified access


style="mso-tab-count: 4">                                               
system style="mso-tab-count: 4">                                     
interface

style="mso-tab-count: 1">           
Total collection style="mso-tab-count: 2">            
Requests for info style="mso-tab-count: 2">                      
Resources that are not


style="mso-tab-count: 1">           
of library style="mso-tab-count: 3">                                  
from other libraries style="mso-tab-count: 2">                   
part of library but


width=43 height=43 src="m01-021_files/image004.gif" v:shapes="_x0000_s1028"> width=42 height=43 src="m01-021_files/image005.gif" v:shapes="_x0000_s1026"> style="mso-tab-count: 1">           
resources style="mso-tab-count: 7">                                                                                 

nevertheless can be


style="mso-tab-count: 9">                                                                                                           
put on same place


style="mso-tab-count: 7">                                                                                   
style="mso-tab-count: 2">                       
(at least for access)


unique to style="mso-tab-count: 1">         
duplicated


campus across

style="mso-tab-count: 2">                       
campuses


 


The standard for inclusion in the electronic core collection
is that at least 15 campuses have high usage rates for the item.


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A discussion ensued about what has already been
included in the ECC and how it has been configured. style="mso-spacerun: yes">  Hanley suggested that the social science
databases may fit under the union catalog while the SSDBA might be part of the
unified access interface.  A
discussion of how best to approach COLD followed.

 


11. 

Post-conference call discussion


style="MARGIN-LEFT: 0.5in; TEXT-INDENT: -0.25in; mso-list: l3 level1 lfo15; tab-stops: list .5in"> style="FONT-FAMILY: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"> style="mso-list: Ignore">· style="FONT: 7pt 'Times New Roman'">       
General consensus was that the conference call
was encouraging.  Representatives
were encouraged to make meetings with their campus COLD representative to convey
SSRIC position.

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Elliot Barkan, Tony Hernandez, Ed Nelson and Ted
Anagnoson will hold a conference call with the COLD taskforce on October
22nd.

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Various alternate plans for worst case scenarios
were discussed.

 


12.  Name
change


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In keeping with changes in SSRIC’s role, a name
change to Council for Access to Resources and Information Technology in the
Social Sciences (CARITS) was proposed. 
Discussion was put off until the following morning.

 


13. 
Adjournment


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Ed Nelson asked members to email him with
workshop proposals.


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Meeting was adjourned for the
day.